21st Century businesses run on data. Almost every decision you make will depend on data findings. You’ll have sales information, customer data, employee data, and everything in between. Storing this data is crucial as you need to keep it safe – while also making it easier for you to access when you need it.
The obvious idea is to store everything on the device you’re working on. However, this is never smart as anything can happen to that device to compromise your data. Instead, these are the safest ways to store your vital business data:
On encrypted portable disks
Instead of storing things on your device’s hard drive, you could store them in a portable one. The benefit of this is obvious; if something happens to your computer, then the data isn’t affected. You also have the advantage of being able to connect the hard drive to other devices to save and transfer more data. The downside is that somebody could steal your portable disk and have access to your data. In which case, you do two things. Firstly, learn how to encrypt your hard drive so only you have the ability to access the data on it. Secondly, be mindful of where you store this device. Keep it locked away in a safe or a drawer – preferably one with an alarm attached to it. Get your hands on a Piezo transducer to add an alarm to your drawer and be alerted if someone tries to open it. Just like that, your portable hard drive is much safer and far more secure.
In the cloud
Realistically, this is the safest way to store your data if you’re worried about threats from the outside world. Physical problems – like computers breaking – don’t affect the cloud. All of your office computers could break, and it wouldn’t mean anything to all the data in the cloud. Your brand reputation remains intact as no data goes missing! Also, physical security threats – like someone stealing a device – won’t affect the cloud either. If someone breaks into your office, they won’t be able to steal your data because none of it is physically present. The only worry with the cloud is that technical issues may cause problems. However, this technology has been around for some time, and it’s not had any major disturbances as of yet.
Pay attention to both of these ideas as you should use both of them when storing your business data. Keeping things on a physical hard drive can be beneficial to counter any possible technical cloud problems. Likewise, it’s useful if you have no internet access but still need to access your data. Similarly, cloud storage is incredibly safe and can counter some of the downsides of a portable device.
All in all, you need to go the extra mile to protect your business data. If something happens to it, then you will have hell to pay. The last thing any business wants is for loads of data to get leaked online or stolen by hackers. It will be a brand destroyer and a heavy blow to your finances.